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1 Attachment(s)
2015 Mini Regional
Attachment 4354
As discussed during last night in the Nov 19, 2014 meeting we're going to get an early start on the preparations for the 2015 Mini Regional. We're obligated to manage it again this year since the Columbia Chapter did it two years in a row.
As you all know this event was an overwhelming success, and we're all hoping to do equally well, or better, next year - with your help and a little extra time.
We've decided to do the show again at Griot's and Kenny will find out what dates we have available to us. And we're thinking to do it earlier, like late July, to make sure the kids are all out of school and can make it (assuming you have any of those). Griot's has a great setup for BBQ's and picnic atmosphere - something we can make better use of next year.
If you managed a position last year, let us know whether you are willing and able to repeat the same duties this year - or if you'd like some help.
Looking forward to hearing from you!
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I'll be glad to manage the registration table again, and possibly more.
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I will do what I can depending on date. The flip side of having it when school is out - that is when we go on road trips and family vacations without pulling the kids out of school. Last year we were traveling cross-country for three weeks!
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Tacoma is a road trip...
[AGREE]
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Not sure how I can help, but I'd love to be able to make it next year
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2015 Mini Regional
It is so hard to lock in a date when we travel as much as we do, but we will help. My health issues have improved much over the last couple of months, so that shouldn't hold me down. Larry & Carol
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Just a heads up time is already running out. Has anyone got a hold of Griots to get a date yet?? Time to get this thing going.
We need a date without that nothing els can move forward. I am super swamped at work but I will do what I can but i know without a date the vendors will NOT donate.
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Like last time, I'm not getting an email response from Griot's but I will try again. But when I looked at the calendar several weeks ago it looked pretty bleak for anything before schools start up. I think those were probably snatched up last year.
So, unless someone see's a date that I'm not seeing, it looks like September again. But if we decide it needs to be while school is out for summer break, we will need to change venues.
http://www.griotsgarage.com/category...ts+calendar.do
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3 days in July it seems if we avoid the 4/5th - 11th, 19th, 26th -
then August 29th.
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OK...I could have sworn July was full. :confused: If I don't hear from Guy in a couple of days I'll try calling. I would much rather do a Sunday show so that leaves 7/19 and 26th.
Any preference? Or does anyone think Saturday is better?
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Just got an email from Griot's and these are the days they still have available:
July 5 (probably not a good weekend)
July 11 (a Saturday)
July 26 (a Sunday)
I would prefer July 26th so everyone has Saturday to get ready. Let me know ASAP if that date works (or doesn't) for anyone by the end of the day and I will write back to reserve the date.
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My preference at this point: July 26th.
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It's not going to fit every need - I'm sure - but it is a good date and we don't want to to start the whole "new venue" search. I second the motion on that. Reserve it.
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Done...as soon as I hear back I will confirm.
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Works great for me..
Which car should i bring over?
Unfinished sprint or unfinished station wagon?
Both is not an option..
Anyone have a couch i can crash on? Lol..
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Pull one with your F100! :shift:
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I think I will be able to make that one, been looking forward to meeting other Falconauts
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Raffle Items
Kathy and I would be glad to run the raffle and organize the items. (that is of course as long as everyone gathers donations with all the effort of last year). July 26th works for us.
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2015 Mini Regional
I was worried that the meet would conflict with Hot August Nights, but looks like the 26th will work great. Looking forward to a fun drive down there again. Hope we get even more cars this year. Larry
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Griots Mini-Regional
Mini- Regional July 26 @ 8:30 gates open for club. Confirmed.
[yay]
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Thank you very much Don for doing this legwork.
So now we can move forward and contact sponsors and vendors to get our goody bags and raffle products for a certain event. Steve, are you still game for making a few calls?
As discussed in the Jan 21 meeting we will be purchasing Costco dogs/polish, chips, and soda to offer up for sale at a value to recoup the cost. This will hopefully allow people more time to look at the cars that are there instead of heading out to find food. Larry and Carol (Badbird) have volunteered to get this and we'll arrange to transport.
We discussed making, perhaps, a poster this year instead of a calendar. We can fill it with images and other Falcon memorabilia. So hopefully Joanna will hurry up and get married so we can use her talents for this. ;)
Everyone should search their stashes of parts and other automobilia for raffle items.
I will contact the national club to get this into the newsletter. Having a new graphic for this would be nice. I'm not sure we want to recycle the artwork from last year or not.
We can now post something on the home page, but the issue of the artwork may again prevent this.
We are going to be at the swap meet again this year too, so having a flyer for this needs to be done.
There may be things I'm missing , so if you have anything to add - please do so.
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I'll start making my list. I'll need the current flyer and maybe some kind of photo from last year as well. It's good to show what happened on our first attempt. Also most vendors want some sort of "proof" that you are actually doing a show. Too many people trying to get freebies under false pretenses.
The sooner I get this stuff the sooner the calls can begin, and the sooner the calls begin the better the chances of sponsors. I know I can't count on the same ones from last year and with a little ammunition from last years turnout I think we'll be able to up the game for this year.
Also huge would be the national news letter ASAP. Maybe we can drag in some more out of staters and out of countriers.
Cool let stay on top of this and really blow them out this year! We need to top 75-80 from last year. 100-150????? :WHATTHE:
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Steve, there is a photo album on Facebook @ https://www.facebook.com/media/set/?...3986836&type=1
That can help with the vendors to proof that we have a show.
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Perfect I didn't realize that was there and I even posted to it. Cool I can link that with the flyer and emails I send. Thank you.
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2015 Mini Regional
Fantastic news Don. Great job and glad you live down that way to help with all this leg work. Really appreciate everything you are doing. Hallelujah, the 26th works great for Carol and I.
We will check on the costs of the hot dogs, buns, and colas and let everyone know the total.
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Now that we have the date pinned down I approached Joanna about doing the design work for post cards, web banner, dash plaques, etc. to promote the Mini-Regional. She's getting married in a few months and, as I suspected, doesn't have the free time to do the work.
Last years package looked very professional and I think that contributed to the great turnout we had. All these items just appeared to us but they do take a good chunk of time to come up with the design, gather all of the digital files, create the document, set type and arrange, proof it, etc. I do not have the time either although I am more than happy to do the legwork on ordering the dash plaques, getting the printing done, doing the mailing, or anything else for promotion.
Anybody know of someone who does graphic design for a living? Or maybe just has a knack for it?
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1 Attachment(s)
I opted to give this a go and received all the files from Joanna for last year's documents. It's been a challenge to work with them, but I've done the web banner so far. I think it's OK to use, but need to see what everyone thinks. Of course, Joanna used her car - I used one of mine.
:banana:
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Hey that banner looks good:BEER:
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I think it's great! [thumb]
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Looks good! Maybe Pat can get it posted to the home page and link to the page with detailed information like last year. You would have to edit the text. And replace the photos with a few from last year's show if you can grab some off the 2014 thread.
The only thing I would add is maybe to change the color scheme? Just to differentiate the two shows a bit. Unless that's a big PITA.
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Very nice Roger! Good job!
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To be clear - 90% of this was Joanna's design.
Kenny - I did swap colors and concluded she had already chosen the best-est color. So - let's just run with it. I'll probably send it off to the national newsletter too.
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I understand. Thanks for dealing with this. Like I said, I'm glad to do the legwork on the printing, ordering, mailing, etc. once the files are ready.
Last year we got the dash plaque's donated but will have to buy them somewhere this time. There are many companies who do these so I'll shop around.
One big expense was the postcards we mailed to people in the FCA National membership directory for Washington, Oregon, Idaho and a few clubs in California. We should decide if it's worth the money. Jeff may have that breakdown on postage and printing.
Also, I put a "Save the Date" announcement on the club's Facebook page. I'll post there occasionally to hype it up.
Anyone want to volunteer to scour the Internet and see if there are car show calendars we can still get listed on?
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I'll get the banner posted very soon.
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Kenny is right about things costing us more this year. With us losing on the event last year we really need to add an entry fee (even $10-$15) and maybe doing some plaques or trophies to make the event seem worth the entry? If we decide to do this, the fee amount and awards need to be included on the posters and fliers. We need prompt feed back on this.
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2015 Mini Regional
IMHO, I would rather not see us add a fee. I do like the idea of trophies added to the event since I think that will draw more entries.
We knew it would cost some to have this show and if we charge a little for the hot dogs, chips and drinks it can help a bit. (beer kegs are probably out?? just kidding.) It would be my hope that we can get different sponsors to pay for the trophies.
I agree that this would need to be decided ASAP and if we all concur I would work on getting the trophies or at least be the focal.
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Larry,
I'm concerned that losing money each year is not going to get the club to it's goal of a national event and that the club is really a micro-business which should only be in the red maybe only the first year or two. I believe we lost about $150 last year and the dash plaques were donated. This year the dash plaques could about cost $1 each times 100. Hot Dogs is an unknown income and a small entry fee of even $5 could put the club on the plus side and maybe profit on the food and Raffle. I am trying to think in a business sense.
I think it's great that you offered to head up the awards and food.
Free events would be great as long as the club would not keep losing money.
Please keep in touch.:shift:
PS Larry your PM folder is fill.
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For what it's worth I just visited several falcon sites hosting regionals or minis or whatever and every one of them charges an entry fee. They range from $15-45. I do think there must be some incentive if we are to charge a gate fee.
That being said I think we would have a better turn out with no charge gate fee.
I thought the end result from last year was not bad?? How far in the hole did we go? If we had a few more people helping out we could do much better. I like the idea of vendor sponsered trophies. Hell I'll do at least one from my shop!!
I'm sure Griots would do one. Maybe I can include that when I start contacting the big vendors from last year?
Anybody up for a mini planning meeting/tech day/meet an greet? Maybe on a Saturday to make it easier for me to make it over.
Ok enough thinking for now let's here your thoughts and ideas time to get rolling. :D
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I like the free show angle. On the other hand, a $5 or $10 fee at a show never bothers me as I realize it takes money to put it on. Some people are put off by it. But, I really doubt we would lose any participants because of a small fee.
As long as someone is willing to put in the legwork for the trophies I think they would be OK. But they can't impact the budget unless we vote on it. I'm not sure that we actually have a budget for this year's show but there was one last year and there was nothing for awards other than a "Longest Miles Driven" cash award.
Having said all of that, Monte Brachmann said they've always intended to keep the show free and not give awards. He's with the Columbia River club, who hosted the first two shows. When it goes back to them next year the tradition may not continue.