Regional BBQ Planning

[pbrown]

I was going to post this in the members section but thought it would get a better audience here.

As you may already know, our club has been invited to the regional in Salem OR. We will be hosting a BBQ for the event. I wanted to get this thread started as the official place to volunteer or contribute and transport gear. Here is a short list of things I think we need:

Gear
2 x propane grills (three burner Weber or better)
1 x shelter
cooking utensils (spatulas, forks, tongs)
2 x folding tables
1 x club banner
2-3 x large coolers

Menu
hamburgers
cheese burgers
hot dogs
sausages
corn on the cob? maybe?
top loin pork ribs (baby back)?
soft drinks (Coke products)
bottled water
condiments (ketchup, mustard, relish, horseradish)


I figured that we could hit a Costco for the food.

Are there any master BBQ chefs out there? Chime in with other ideas that can make this a great BBQ .

UPDATE 7-16-2008

I added a Diagram of how I think the space could be arranged. Your feedback is welcome.

It was mentioned that there may be some picnic tables in the area. This is great for participants to sit while eating but we still need at least two 6' folding tables for the layout in the diagram. Three would be better. We could even use some folding saw horses and a piece of wood cut to size.

UPDATE 7-16-2008 #2

Nathan has commited to bring one large cooler and a 10x10 shelter. Thanks Nathan.

[Luva65wagon]

I've got a 6' folding table, and utensils. I have a nice sized BBQ, but it won't fit in my wagon (any trucks going down?). We may have to rent down there otherwise. I also know of two Costco's just off I-5 south of Portland -- one of which I think is pretty close by there. I may also have access to a 10x10 Easyup tent (from work) if they're not going to be out at a show somewhere. And I can flip a burger with the best of them. So that's what I can offer.

[redfalken]

Anyone who's not going down in their Falcon and has a truck would be a HUGE help for the BBQ. The Costco website says there's one in Salem so that might be the most convenient.

I emailed John to see if Antique Powerland has any type of shelter for cooking and serving out of the sun. The budget for food at the BBQ is $360 (80 meals at $4.50 each) so we'll have to see what that can buy us.

There's a place in Salem called A to Z Party Rental that has a 2'x3' propane grill for $50 and a 5-gallon propane tank for $15.

Thanks for getting this thread started Pat. I've been busy getting the web pages ready and working on the award plaques.

[pbrown]

I just added coolers to the list. We'll need one for drinks and one for meat.

I'm hoping that there are enough wagons heading down to haul gear. I figured that we will need to rent grills.

[redfalken]

So here's some info I just got from John G.

Tables: Antique Powerland may have some picnic tables we can use so we won't have to bring tables.

Shelter: Al Aiello has a pop-up tent he will use for registration in the morning and we can use it later for the BBQ.

Coolers: We can bring some trash bags and just line a cardboard box for ice and pop. We can either bring boxes or Costco usually has them for free.

Grill: The guys from the Columbia River club in Portland/Vancouver may be able to bring a couple.

Al and Ray were going to stop by Antique Powerland on their way back from the Portland swap meet so we may get some more info from them later.

So...do we have a volunteer to get a spreadsheet going on what we need to bring, who's going to bring it, and what will already be there? We should keep it simple but forgetting something like a spatula could be a real hassle.

[Nathan289]

I'll be trailering the falcon down from Spokane..

it's a wife thing dont ask why..

If I can help any way let me know..

Nathan