Regional BBQ Planning

I was going to post this in the members section but thought it would get a better audience here.

As you may already know, our club has been invited to the regional in Salem OR. We will be hosting a BBQ for the event. I wanted to get this thread started as the official place to volunteer or contribute and transport gear. Here is a short list of things I think we need:

Gear
2 x propane grills (three burner Weber or better)
1 x shelter
cooking utensils (spatulas, forks, tongs)
2 x folding tables
1 x club banner
2-3 x large coolers

Menu
hamburgers
cheese burgers
hot dogs
sausages
corn on the cob? maybe?
top loin pork ribs (baby back)?
soft drinks (Coke products)
bottled water
condiments (ketchup, mustard, relish, horseradish)


I figured that we could hit a Costco for the food.

Are there any master BBQ chefs out there? Chime in with other ideas that can make this a great BBQ [thumb].

UPDATE 7-16-2008

I added a Diagram of how I think the space could be arranged. Your feedback is welcome.

It was mentioned that there may be some picnic tables in the area. This is great for participants to sit while eating but we still need at least two 6' folding tables for the layout in the diagram. Three would be better. We could even use some folding saw horses and a piece of wood cut to size.

UPDATE 7-16-2008 #2

Nathan has commited to bring one large cooler and a 10x10 shelter. Thanks Nathan.

:BEER:

I've got a 6' folding table, and utensils. I have a nice sized BBQ, but it won't fit in my wagon (any trucks going down?). We may have to rent down there otherwise. I also know of two Costco's just off I-5 south of Portland -- one of which I think is pretty close by there. I may also have access to a 10x10 Easyup tent (from work) if they're not going to be out at a show somewhere. And I can flip a burger with the best of them. So that's what I can offer.

Anyone who's not going down in their Falcon and has a truck would be a HUGE help for the BBQ. The Costco website says there's one in Salem so that might be the most convenient.

I emailed John to see if Antique Powerland has any type of shelter for cooking and serving out of the sun. The budget for food at the BBQ is $360 (80 meals at $4.50 each) so we'll have to see what that can buy us.

There's a place in Salem called A to Z Party Rental that has a 2'x3' propane grill for $50 and a 5-gallon propane tank for $15.

Thanks for getting this thread started Pat. I've been busy getting the web pages ready and working on the award plaques.

I just added coolers to the list. We'll need one for drinks and one for meat.

I'm hoping that there are enough wagons heading down to haul gear. I figured that we will need to rent grills.

So here's some info I just got from John G.

Tables: Antique Powerland may have some picnic tables we can use so we won't have to bring tables.

Shelter: Al Aiello has a pop-up tent he will use for registration in the morning and we can use it later for the BBQ.

Coolers: We can bring some trash bags and just line a cardboard box for ice and pop. We can either bring boxes or Costco usually has them for free.

Grill: The guys from the Columbia River club in Portland/Vancouver may be able to bring a couple.

Al and Ray were going to stop by Antique Powerland on their way back from the Portland swap meet so we may get some more info from them later.

So...do we have a volunteer to get a spreadsheet going on what we need to bring, who's going to bring it, and what will already be there? We should keep it simple but forgetting something like a spatula could be a real hassle.

I'll be trailering the falcon down from Spokane..

it's a wife thing dont ask why..

If I can help any way let me know..

Nathan

Thanks Nathan! The best thing you can do right now is spread the word about the show. Maybe even make a few phone calls and also I can send you some postcards to tuck under window wipers or mail. I will have them made after this weekend.

I think we may have most of the big things taken care of. If you have room in your truck for a large cooler or two, maybe you could bring that. That would make it easier to go shopping to Costco if you would be willing to help transport the food?? Other than that, just come enjoy the show.

Look forward to seeing your Falcon!

The Columbia River Guys will supply the grill(s) from what I understand from Al Aiello who attend their meeting last week while in Portland for the swap meet.

John Guerini

I live close to Powerland
Its a great venue
Lots of room even a bandstand/gazebo
If you have any questions about the area
Let me know
Bruce Columbia River Falcons

Kenny,
I'll bring the largest cooler I can Find...
Send me any fliers you want me to pass out, and I'll do that..
I've posted about the regional on tffn and had inquires about it.
The westcoastfalcons web site seems to be MIA and I no longer have the info..
The Columbia falcons and comet club has no info either...

Update the websites would help...

Has anyone made arrangements with hotels yet?? I want to try and book a block of rooms somewhere so we can all hang out after hours..

I know the Best Western in Troutdale was nice when I was down there last Nov.. I don't know how far away that is...

I planned to be there Thursday through Monday.. As I want to go to the Dearborn show as well..

Nathan

Hey Nathan,

Ray Johnson (the Pacific Region Director), Al Aiello (prez of the Sonoma County Falcons) and John Guerini (the main event coordinator extraordinaire) are working with the Red Lion to iron out a contract on a block of rooms and should know something very soon. These guys all have many, many Falcon shows under their wings and they're doing a great job with all of the details.

The West Coast Falcons site may be down until the end of the month so we will be hosting it on this site. There may be some minor changes to the website as it is now but you can view it at

http://www.rainierfalcons.com/08regional.html

Thanks for getting the word out in Eastern WA and tffn! Getting one person at a time to committed to participating in the event will make a big difference.

I'm really looking forward to the road trip!

I have 4 people wanting to know more, but I don't have the deatils that they are looking for..

I'll shout it out to anyone that wants to listen when the details are ironed out..

I hope Ray Johnson brings his 63 wagon.. Maybe I can talk the wife into buying it.. long story there, but we were planning to purchase his wagon till I got T-boned my some kid..

Let me know if I can help any further.. Do you still have my mail address? or were the flyers going to be something I can print up and hand out??

Nathan

You can go ahead and give people the link to the website. It has all the info and I think the Red Lion is a go for the hotel. The info is on the registration form.

If your address is the one on Rockwell I have it. Otherwise send it in a PM. I should be putting the postcard together this weekend. I can send you the artwork in a PDF. That would probably be easiest.

Also to Bruce..Welcome! From what I've heard Powerland should be a nice place for a show and I'm glad you confirm. I'm assuming we'll be parking on grass which is always a big plus for me. Plus it's usually a few degrees cooler.

I've got a really nice mini-fridge (uses ICE) that I'll bring down as well. Hold a lot. I can't really haul a lot of weight in the wagon, but with the seat down I can hold about as much as a 65 Ranchero. :D

I've got Excel, but don't use it much, so don't know how good I'd be at putting a spreadsheet together. If people send me what they have already, I'm sure in about 5 minutes I can figure it out. Is there anyone else who would need it, or if I supplied it, could it be posted here on the site somehow? I think it would be just as easy to create a regional support web page with a table in it with tasks/needs and enter the names/clubs of those who said they will supply. What about doing it that way so anyone can look at the page and see the need and volunteer?

Kenny,

Yes that is correct for my address.

I posted the info on tffn.. Bud a tffner is from the area and was shocked that it was only 3 miles from his house..
The link will also give more credit to the rainierfalcon web site..

If we could only get someone at FCA to up date their events calander..

I mailed off my reservations for the event this morning with my check...

I also made my hotel reservation this morning as well.[thumb]

All I need now is it to be August..:banana:

The Dinner cruise that is scheduled for Friday night sounds like fun.. the burger joint they picked out is supposed to be really cool..

Friday I'm going to go find my big ice chest... It should be out in storage ..

Nathan

Quote:

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Originally Posted by 63RAPTOR

I live close to Powerland
Its a great venue
Lots of room even a bandstand/gazebo
If you have any questions about the area
Let me know
Bruce Columbia River Falcons

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Bruce, hi

Thanks for your offer, we could use some help there, since we are planning the event from a few 100 miles away :). Al A and Steve D stop by Powerland on Monday on their way back from the Portland swap but where unable to get into the facility.

All Powerland is telling me is that we can park anywhere we want within the 15 acres grass field.

What would be nice is to get a sketch of the field (maybe photos) and a recommendation where we could park the show cars and a spot for the swap meet.

I would think that near the bandstand/gazebo, trees and shade would be a good place for the show field and BBQ. The swap should be near the show field.

We are planning on 40 cars and possibly 5 swap space and maybe 1 car for sale space. More I hope :>.

Can you help with this?

Regards, John

Quote:

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Originally Posted by Nathan289

Kenny,

Yes that is correct for my address.

I posted the info on tffn.. Bud a tffner is from the area and was shocked that it was only 3 miles from his house..
The link will also give more credit to the rainierfalcon web site..

If we could only get someone at FCA to up date their events calander..

I mailed off my reservations for the event this morning with my check...

I also made my hotel reservation this morning as well.[thumb]

All I need now is it to be August..:banana:

The Dinner cruise that is scheduled for Friday night sounds like fun.. the burger joint they picked out is supposed to be really cool..

Friday I'm going to go find my big ice chest... It should be out in storage ..

Nathan

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Nathan, Hi

We will be sending the info and registration form with an artical about the Pacific Regional to the FCA in the next few days for publication in the FCA newsletter.

John

What the name of the Burger Joint?

John,

There was talk here http://www.falcon-comet.com/forum/th...hp?threadid=25

about the cruise Friday Night and stopping at Rockin Rogers.

My wife grew up in the area and says that Rockin Rogers is a neat/cool place..

Nathan

Here is a link to the location on Googla Maps. I'm not sure which field they are planning for.

http://maps.google.com/maps?f=q&hl=e...39654&t=h&z=15

All I know is I want a photo oppertunity to take a picture of my car in front of the vintage gas station they have on the site..

Powerland has a website with all the different attractions..

Sounds like a way cool place..

Nathan

I think falcons in front of vintage gas station are cool......

Here is mine

I thought i'd let you all see what a falcon looks like in front of the vintage gas station at PowerlandAttachment 256

That looks great! Did you just take that recently? I'm sure everyone attending the regional will get a nice picture taken by the pumps as they enter.

Yeah That Was Sunday Here's A Couple More And A Pic Of Rock-n-rogers Sign

Okay Guys and Gals; Back to the BBQ topic. I made this a stick so it will always be at the top.

I started a spreadsheet. I'll get that posted here soon.

I Have One Bbq And We Are Getting Another For You
To Use

Put me down for some cardboard boxes and trash liners for some portable, disposable coolers. I'll also bring some grill utensils just in case but someone else should bring a set as well. Oh yea, and I've got the debit card for the food!

Quote:

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Originally Posted by 63RAPTOR

I Have One Bbq And We Are Getting Another For You
To Use

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That is great. One less thing to worry about.

Thanks,

Quote:

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Originally Posted by redfalken

Put me down for some cardboard boxes and trash liners for some portable, disposable coolers. I'll also bring some grill utensils just in case but someone else should bring a set as well. Oh yea, and I've got the debit card for the food!

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Nathan is bringing one large cooler that we can use for drinks or food.

Patrick,

Got your PM about the 6' table, but there is still no way to reply in my PM message box... so yes, I will commit to bring that as well as the PA and a CD player.

Also, did you get my PM yesterday about contacting Jake at OFI? If not, he's trying to contact you if he hasn't already.